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Business writing: What it is and Tips to Help You
Business writing is much more precise and less detail oriented than other styles of writing. In writing for a business there are a few elements you must know. Your knowledge or lack there of these elements can make or break your business writing career. Your goal for business writing is to strive for clarity and precision, yet not be too vague or elaborate. Examples of business writing would be emails, business plans, brochures, and many more. Virtually anything writings that pertain to a business are classified as business writing.
When people read business writings they are not only looking for what happened and why, but how you are handling the situation at hand. A person reading a business writing that has an organized and concise style with an active tone is going to heed a much better result and give confidence that any matters will be taken care of.
Organize your thoughts. The more organized you are the quicker and easier it will be for you to put your words in a decisive and orderly style. Your writing should be grammatically correct along with the proper usage of capitalization and punctuation. These errors can cause misinterpretations amongst the readers of your business writings. An example of correct and incorrect punctuations would be ?We are missing the actress Jane.? Or ?We are missing the actress, Jane.? While both are correct, they mean two entirely different things.
Business writing is backwards or upside down from other writings. You start with the ending and then give a brief synopsis on how you got to that point. You may include other avenues that were considered and why they were not chosen.
Have a positive attitude. Even if you are conveying a message that has on outcome other than optimal a positive tone will bring a much better response. Tell your readers what good came about from the outcome. Tell them what you can do with these results. For example a non-profit agency held a fundraiser. They were hoping to bring in $25,000 for building repairs and play ground equipment. Unfortunately, they only got $15,000. Positive tone writing would be ?Our fundraiser was successful. We can now begin building repairs.? Or ?The new playground equipment will be delivered tomorrow due to our successful fundraiser.? Even though it was not as much of a success as you would have liked, by keeping a positive attitude and showing people what can be done will promote a positive attitude in the future. A negative tone might be something like ?Since our fundraiser was not as successful as we had hoped, we will have to choose between playground equipment and builder repairs.? This approach could be unfavorable to future fundraisers because it seems as though you are unthankful for what you did get. Being positive shows your appreciation for the hard work or donations that you have received.
Don?t play the blame game. Even if you know whose fault it is a deal fell through there is no need to start a mud-flinging contest. Surely, the person responsible is already aware of the situation and chances are so is everyone else. Down the line they are not going to remember whose fault it was, but they will remember who was naming names. This is not only very unprofessional, it is malicious and that is not how you would like to be talked about.
Finally using an active voice will promote a better reception to your business writing than a passive one. An active voice shows that you are in control and are aware of how or why things are going to happen.
The Definition of Writing Styles Depends on Who is Defining Them (writing styles) While researching this topic, you may have found many different answers to what are the different types of writing styles. No two answers were the same. They range anywhere from your personal way of writing that is your writing style to formal and informal. Many people feel the best answer to what writing styles are the those will be outlined below in this article. You can decide for yourself if this definition suits your. The term creative writing covers a range of writing areas. Poetry, fiction books, short stories, and screenplays are considered creative writings. Any writing in which is not strictly non-fiction would be classified as such. Journalism and news reporting are forms of Expository writing. The purpose is to focus on one topic and inform the reader by provided the facts. These writings can be seen in the forms of travel brochures, professional journal, business reports, and new paper articles. Descriptive writing is what gives you the mental pictures of what we have read. It uses a lot of adjective and adverbs to describe things. When descriptive writing is very good you can close your eyes and know exactly what the author is saying. The kind that makes you taste what the characters and see what they are seeing. Analytical Writing is a writing that focuses on a topic and then verifies the purpose of it. It is often taught school age children through out the years because it is something they will use in their life. Book reports, conference papers, thesis, essays, and dissertations are all academic writing. It is created using a third person point of view and deductive reasoning supported by facts. Its purpose is to show a clear understanding of a subject by presenting information. Technical Writing is used in owner manuals, how to guides, magazine articles, and design specs just to name a few. Its purpose is to take complicated technical information and turn it into something the intended audience can understand. Technical writing usually deals with electronics of all sorts, chemistry, robotics, and finance. Any kind of writing that has to do with business matters is considered business writing. It is concise and to the point. Your intended audience wants to know what happen and why, but with minimal detail in between. An active voice is necessary in business writing. It keeps people focused and shows that you are in control of situations. Correspondence is the writing of memos, letters, or emails between people. It is a message that is sent between two people or groups of people. To provide facts and statistic and having the ability to influence your readers with your words is persuasive writing. This is used for products ads, political campaigns, or any kind of promotion. It is not necessary to prove why something is else is wrong or bad you just need to prove why your promoting is better. Narrative writing is use to tell a story or list of events that have already happen, might have happened, or could happen in the future. These writings may include novels, poetry, short stories, or a number of other things. A lot of times many of these styles are meshed together in our writing. Business writing and technical writings are often one in the same as are academic writing and analytical writing. With the overlapping of the styles it hard to define one writing style from another, you can guess it is all a matter of the point of view you are looking at it from and your opinion.
Why Taking that Vacation Can Lead to a Better Workplace Do you love your vacations? Are they relaxing, fun and entertaining? There are many reasons why a vacation can enrich your life and fulfill you with joy and happiness. But many of these reasons actually can also be directly translated into reasons for why taking that vacation can lead to a better workplace for you, your boss and other employees. Vacations are as essential to a hard working employee as a parachute to a person jumping from an airplane with the goal to land safely. Many employers would love to minimize the time you are gone from your workplace because they think the more time you spend there, the more work you will accomplish. This argument is right up to a certain amount of hours and days a months or a year, but whenever your body starts to get tired and exhausted, the amount of work that you produce decreases. The quality of your work starts to decline as well. Time off work, time together with your family, time to relax, time to regenerate and time to just plain have fun are very important in an employees life. Taking a vacation has many benefits to the employee, but also to the company you work for. The more relaxed and happy your worker starts a workday or the workweek; the better will most likely be his or her performances at work. Research has shown that relaxation and regeneration are essential to human bodies. Did you know that in some companies in Europe and Asia, the emphasis on relaxation goes so far that meditation, morning sport and a short power nap belong to their required parts of a work day? The United States is actually one of the only industrialized countries that does not mandate a minimum of vacation days that the worker has to take off. In fact, in many countries in Europe, a minimum of 20 and more days is the norm. Since the late 1970s, the average middle income family works in total hours three and more months a year more then they did back then and according to a research done by Boston College, approximately 25% of Americans do not take a vacation at all. After all these facts are slowly emerging from mounts of collected date, some of the bigger American companies have actually begun to realize that off-time and vacation are essential to prevent mishaps and screwed up designs and products. If you are not taking your vacation or your employers does not allow for any vacation, a series of health hazards such as stress and high stress, sleeplessness, burnout, heart attacks and even more serious health conditions can occur. Another big factor in working too much, working overtime or never having vacation can be problems and loss of family and friends. Problems with families and friends will directly impact performance at work and even though the employee might not talk about it at work or might b e holding back his or her feelings, the mood and general behavior of the employee will have an impact ion his work and other employees. Every employee should value the vacation time given to him or her and employers should grant the time asked for to their employees. Vacation is essential to the performance at work and the quality in products the company can deliver. Following the examples that are set by many European countries, the US should give their employees the time they need and also make sure that their employees do take the time off to be a better employee overall. Vacation is fun, relaxing and regenerating.
The History of Writing Tools (history of writing tools) Writing tools are essential to written communication. A person is not able to write without the proper writing tools. However, many people don?t realize that writing tools did not just pop into existence; writing tools have a long history. Writing tools have helped societies write their history and bring civilizations to life. The history of writing tools begins with the cave man that invented the sharpened-stone, which was later developed into the first writing tool. Cave men used these instruments to scratch pictures onto the walls of cave dwellings. The drawings were said to represent events in the daily life of the cave men, such as the planting of crops and hunting victories. Clay was later discovered, which made portable records possible, and many merchants of the time used clay token with pictographs to record the quantities of materials being traded and shipped. The Greeks developed the earliest form of pen and paper. They used the writing stylus, which could be made of metal, bone, or ivory, to make marks on wax-coated tablets. The tablets used by the Greeks were made in hinged pairs that were closed to protect the scribe?s notes. Cadmus was a Greek scholar who seemingly invented the written letter, which is a text message on paper sent from one individual to another. The written letter proved to be a major event in the history of writing tools, and was the starting point for the development of ink. ?Indian Ink? was developed by the ancient Chinese society, and perfected for writing. The ink was originally designed for blacking the surfaces of raised stone-carved hieroglyphics, but was later used for writing. This early ink was made of a mixture of soot from pine smoke and lamp oil mixed with the gelatin of donkey skin and musk. By the year 1200 B.C. the ink had become common as a writing tool. Inks were also developed by other cultures, who used natural dyes and colors derived from berries, plants, and minerals to create them. The different colors of inks had ritual meanings attached to each color in early writings. In the history of writing tools the development of ink paralleled the introduction of paper. Early cultures such as the Egyptians, Romans, Greeks, and Hebrews used papyrus and parchment paper to write on. Romans invented a reed-pen for parchment and ink, from the hollow tubular-stems of marsh grass and the jointed bamboo plant. The bamboo stems were converted into writing tools that resemble the fountain pen. The plant was cut at one end into the form of a pen point, and ink filled the stem, by squeezing the reed, writers could force the ink from the point and write on parchment paper. The early forms of ink and paper were great developments in the history writing tools, but were often unstable. A stable form of ink was developed in 400 A.D., which was a composite of iron-salts, nutgalls, and gum. The ink was seen as having a bluish-black hue when applied to paper, but quickly becoming a darker black color, and fading after years and appearing as a dull brown color. The Chinese created a wood-fiber paper in 105 A.D., but it was not known to other cultures until 700 A.D. when the Japanese learned the secret. Eventually, the wood-fiber paper was brought to Spain in 711 A.D., but was not widely used in Europe, as most European societies did not use paper until the 14th century. The quill pen is also a major invention in the history of writing tools. The quill pen was introduced to the world in 700 A.D. The pen was made of bird feathers, and the strongest quills were typically taken from live birds from the outer left wing feathers. After the development of the quill pen, plant fiber paper became the popular medium for writing. Then another invention changed the history of writing tools; Johannes Gutenberg invented the printing press. This invention has led to various other developments in printing and writing tools. Writing tools are essential to writing, and without the development we would not be able to show others our ideas and thoughts.